Whether you are a small startup or a large corporation, your ability to run an effective team meeting can directly impact your company’s success. I’ve sat through my fair share of poorly run meetings and absolutely dreaded every minute of it. I’ve even fallen asleep during one before! On the other hand, I’ve been apart of team meetings that were so powerful and inspiring that I was pumped up afterwards. Just like most things in life, there are “dos” and “don’ts” of running a team meeting within your company. My goal in this blog is to provide some strategies on running a successful meeting that will leave your coworkers motivated to work harder.
Every team meeting must have a structure to it. Set the agenda with your teammates at the beginning of the meeting so everyone is on the same page. By setting an agenda, you not only will run the meeting more smoothly, but you’ll also save time. The chances of you getting off topic will greatly decrease. Of course, questions may arise or you might receive feedback from associates that will take you off the direction of your meeting and that’s fine. Address the topic and then direct it back to the planned schedule for the meeting.
2. Input from teammates
Nothing is worse than believing your opinion is not valued. People appreciate it when you respect their opinion and are actively seeking out their comments when discussing business topics. Make sure you specifically segment time in the meeting to open it up to questions, comments and ideas from your peers. At Affinity, we have a section at the end of our meetings where we discuss new ideas and strategies that each partner believes will help propel our business. We all respect each others ideas and give each other a fair amount of time to explain our thoughts.
3. Start the meeting with a positive
In my opinion, this is arguably the most underestimated aspect of running a meeting. Start your team meeting out with something that boosts people’s spirits. For example, if you are apart of the sales department for your company, open it up by giving shout outs to someone on your team that did exceptionally well the other day. Maybe they had multiple sales and deserve recognition. By opening your meeting with a positive comment or statement, your team will unconsciously be more upbeat and motivated. This will set the tone for the remainder of the meeting.
4. Active note taking
I highly recommend you have everyone at the meeting taking notes, but at the bare minimum have one person as a designated note-taker. The benefit of having multiple people taking notes is that the information presented should retain with your coworkers better. Also it’s good to document what happens in your meetings so you can reference it later, and hold your associates accountable.
Vice President of Sales and Marketing
Affinity Marketing and Web Solutions is a cutting-edge tech startup who specializes in website development, graphic design and marketing strategies. We love working with like-minded entrepreneurs who want to make a difference in this world.